We're Hiring

Accounts receivable, billing and collections
Billing and collections

• Generate and issue customer invoices
• Apply check and ACH payments to customers’ accounts
• Reconcile intercompany billings and receivables
• Send past due notices to customers
• Respond to customer billing inquiries

Accounts payable, expense reports and credit cards
Invoice processing

• Enter invoices into Syspro and Concur
• Set up new suppliers in Syspro and Concur
• Send requests to vendors for ACH/W-9 information
• Send ACH/wire remittance to vendors
• Prepare weekly ACH run for review by VP Finance
• Respond to supplier inquiries

Concur administration

• Set up new suppliers and employees in Concur
• Maintain organizational approval limits for expense reports and invoices
• Send monthly reminders for submitting expense and credit card reports

Expense reports

• Send monthly reminders for submitting expense reports
• Follow up with supervisors to ensure reports are approved timely
• Review expense report coding to ensure accurate expense reporting in the GL

Credit cards

• Send monthly reminders for submitting credit card reports
• Follow up with supervisors to ensure reports are approved timely
• Review credit card report coding to ensure accurate expense reporting in the GL
• Reconcile credit card activity to the Amex and BOA statements monthly

Reporting, tax, month- and year-end
Reporting and analytics

• Weekly preparation of the A/R aging, to be reviewed with the Controller
• Monthly reporting on A/R, to include DSO, and analysis of aged customer balances
• Monthly reporting on A/P, to include DPO, and analysis of aged supplier balances

Month-end & year-end close

• Monthly account reconciliations for trade A/R and trade A/P
• Assist with monthly financials by providing summary reports for certain accounts

Tax and statutory reporting

• Heavily support the annual 1099 filing process

Financial statement review and audit

• Support the semi-annual review and annual audit

General

• Other duties as required

• 5-10 years’ experience in accounts payable and/or accounts receivable, or an undergraduate degree in Accounting, Finance, Business, Economics or similar  
• Experience using MS Excel
• Experience with a middle- or top-tier ERP system (e.g. Oracle, Dynamics, SAP)
• Strong attention to detail with an analytical and inquisitive nature
• Motivated self-starter with the ability to balance multiple deliverables and deadlines
• Excellent English communication skills, both verbal and written
• Comfortable communicating with all levels and departments in the organization

Specific Traits

Organization- Ability to efficiently manage your time, workload, information, and resources. Ability to prioritize and not lose sight of assignments and priorities. Ability to proactively take initiative and complete tasks in a timely manner. 
Time Management- Make sure your time is properly allocated and planned. Prioritization and the ability to work through distractions help keep you focused, and you know when it’s time to move from one task to the next. It is very important that you are conscientious of business hours and are always punctual to work, meetings and other scheduled functions.
Dependability and Reliability- Must be reliable when it comes to day-to-day work. Managers must be able to trust things are getting done correctly without having to micromanage.   Reliable, prompt and courteous.
Integrity- Must practice the highest level of integrity and ethics in all work.
Team Player- Ability to follow procedures and a willingness to learn and work well with all departments.
Communication- This role requires interactions with various departments on a daily basis. Must be an excellent communicator who can write and speak well.